Office Administration

Our office administration team is the heart and soul of our organization. We anticipate that the office would be managed by an Administrator and supported by the relevant human resources that would be required. The quantity and quality of the human resources that would be required to manage the office would be by virtue of the current organogram that we have and a decision that would be taken by the IET Board. Our trust aims to have a fully-fledged operational office as soon as possible. The advantages of a formal office would be as follows:

  • Elevate the work of our organization to a formal and professional level;
  • Create a conducive environment for our community members, potential sponsors and stakeholders to interact with our organization;
  • Provide a platform for unemployed graduates, students, youth and volunteers to gain work experience in a formal office setting;
  • Provide an environment for client services and documentation management;
  • Accommodate all IET programmes that requires implementation.

Our trust currently operates on a part time basis. Our documents and information is handled by the Board of Trustees members and Volunteers. We hope to have a single office environment to manage our documents and provide daily services.

Learner and Student development

The Trust will have ongoing interaction with the identified high schools and our beneficiaries from their first day at tertiary institutions until their graduation day. The key functions of this teams will be to deliver on the following matters:

  • Mentorship
  • Career Guidance for primary and high school learners
  • IET Student’s motivation and moral support
  • Manage learner support programmes for primary and high schools
  • Provide inputs to the annual IET report

Fundraising

The focus of this team is to initiate and sustain fundraising campaigns and activities for the trust. This entails building relationships as well as establishing strategic and mutually beneficial relationships.  Without funds, the Trust will not achieve its primary objective of providing financial assistance to prospective students. The key functions of this teams will be to deliver on the following matters:

  • Identify and solicit funding opportunities for the Trust
  • Establish strategic and mutual beneficial relationships
  • Organize the annual fund raising event for the Trust

 Finance

This team is the bloodline of the Trust. The team is chaired by the Treasurer. The key functions of this teams will be to deliver on the following matters:

  • Administer the finances of the Trust
  • Administer payments to creditors and
  • Monitor the financial obligations of the Trust to beneficiaries
  • Monitor the utilisation of the Trust’s finances by beneficiaries
  • Develop quarterly (3 months) financial statements
  • Develop annual financial statements
  • Provide advice on financial matters of the trust

Marketing and Communications

Marketing and communication is an integral part of the Trust. The key functions of this teams will be to deliver on the following matters

  • Develop the marketing and communications strategy of the Trust
  • Manage the IET website and social media pages
  • Develop designs and logos for IET merchandise , promotional items e-newsletters , magazines, pamphlets and all publications
  • Develop information booklets and annual reports
  • Establish local , provincial , national media relationships and partnerships
  • Develop a marketing and media plan for all IET events.

 Events Management

This team is a strategic part of the team as it contributes to the success of IET programmes. All members of the Board are automatic members of the team. Volunteers would be co-opted into this team to assist with managing events of IET from a planning and operational perspective. An events manager would be appointed by the Board to lead the planning and delivery of an event from time to time.

  • Develop an annual plan for all events
  • Develop a list of all stakeholders to participate in events
  • Develop strategy to manage all stakeholders
  • Identify sources of funding / sponsorships for events
  • Develop a budget for all events
  • Develop an operational plan for all events
  • Develop reports for all events
  • Develop a consolidated annual report for all events